Printing checks is easy thanks to Intacct’s Cash Management application. In order to enter the check information navigate to the Cash Management application and select All > Activities > Manual Payment > Add or by clicking ‘Manual check’ on the screen pictured below.
On the Manual Payments screen, as with any other Intacct input form, the required fields are clearly marked with the red asterisk. Select your manual payment type as ‘Check’ and then select the appropriate bank account from the dropdown. The date field on this screen will default to today’s date but feel free to change it as you see fit. The Vendor dropdown is used to select the vendor you wish to issue the check to. The ‘Find’ is useful in instances where your vendor list is lengthy. You can also create a new Vendor right from this screen by clicking the ‘Add’ button on the Vendor dropdown.
Although the field is not mandatory, it is generally recommended that the Memo field be populated as it is thought of as a good bookkeeping practice. The Transaction Amount is a required field so ensure you complete that field. The Check # field will be automatically populated with the next check number as stored in the system. Please double check that you this number is correct prior to continuing.
Although they are optional, the Bill Number and Attachments field are useful for more detailed record keeping.
The Entries section in the lower portion of the screen is where you will link the charges to specific general ledger accounts. In the Accounts column, select the GL Account you wish to charge. You can select the Account number by scrolling through the list or by using the ‘Find’ feature. You can also create a new GL Account here by clicking the ‘Add’ button on the Account dropdown header. After you select an Account number from the dropdown you will notice that the Amount and Memo fields in the bottom of the screen populate automatically from the information entered previously in the header.
If you are only applying this check to one GL Account or Entity then your job here is done. If you wish to break the amount up into different Accounts or Entities, be sure to create additional line item entries here prior to proceeding.
Once you have reviewed the information entered in the Manual Payment screen and wish to print, click the ‘Save & Print’ button.
Intacct will generate a PDF copy of the check you just created in a new popup window. You can print this check now or save it for later printing.
After you have printed the check you will be taken back to the Manual Payment entry screen where you should see a positive confirmation of the payment having been created. The next step is to click the ‘Confirm’ button, but prior to doing so it is important that you visually confirm that the check has successfully printed. Once the confirm button is clicked you will be unable to re-print the check. Should you need to re-print a check after it has been confirmed you will need to void the check and re-make it.
After clicking the ‘Confirm’ button Intacct will display the following message to indicate that the check has been confirmed.
