During implementation chances are that your vendor list was imported straight into Sage Intacct for you, but what happens, months later, when it becomes necessary to pay a new vendor. How do you enter that Vendor into Sage Intacct? Creating new vendors is a quick and simple task.
New Vendors are added via the Accounts Payable module. Simply navigate to Accounts Payable > All > Setup > Vendors > Vendors or click the Vendors button shown below:
Once you’re on the Vendor’s list screen click the ‘Add’ button to create your new vendor record. The vendor input screen is made up of 5 tabs, as shown across the top of the screen. In order to navigate between tabs, simply click the appropriate name.
On the main Vendor tab you will notice the ID is marked as ‘– New –‘. This vendor ID is only temporary; the real Vendor ID will be automatically created when the vendor is saved. As with other list screens the required fields on this screen are clearly marked with a red asterisk. When adding a new Vendor it is important to complete as many of the fields as possible. The contents of the Name field are what will be displayed in multiple places throughout the software so please ensure the name is spelled correctly. If this vendor is a single use vendor you can keep your vendor list less cluttered by placing a checkmark in the ‘One-time use’ field. This will make it so that you will only see this vendor on a list screen after clicking ‘Include one-time’.
The ‘Print as’ field will default to the vendor name but can be changed as required. This field is useful in the event that the company is known by a name other than their primary operating name.
If this vendor is a 1099 Vendor you will need to navigate to the Additional information tab and place a check mark in the 1099 eligible field as shown below:
Prior to saving your Vendor, ensure that the information you have keyed in is correct. Once you are satisfied with your data entry, click ‘Save’. If your new Vendor was marked as a 1099 Vendor a screen will be displayed asking for more 1099 related information. Please complete the information to the best of your abilities and click ‘Save’. You will be taken back to the Vendor List screen where your new vendor will displayed. Congratulations, you are ready to enter bills for your new vendor!
